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Operations Coordinator

POSITION OVERVIEW

The Operations Coordinator performs administrative duties for the Academy, reporting directly to the Executive Director and Development Director, corresponding with all staff and officers of the Academy as appropriate. They act as the liaison for general public inquiries, coordinating connections to the appropriate Academy staff member and are responsible for internal operations systems and protocols. They also are responsible for operations and facilities of the social enterprise Lab 7 Coworking.

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Compensation: $14.00-$18.00/Hour (DOE) + Benefits

Commitment: Full-Time 

DUTIES & RESPONSIBILITIES

  • Manage administrative tasks as needed/assigned, includes organizing documents and files, word processing, mail distribution, data collection and entry, and maintaining office and program supply inventories

  • Manage organization scheduling and admin email

  • Arrange travel and lodging for Academy staff

  • Provides support for Academy directors, including anticipating needs for upcoming meetings, maintaining calendars and communication, and organizing correspondence, documents and data

  • Oversee the development and implementation of team building activities

  • Maintains communication between team and management

  • Maintains clean work environment

  • Manage front desk, client accounts and facilities of Lab 7 Coworking

  • Supervise Square Root Academy and Lab 7 interns and Federal Work Study Students

  • Provide support for special events

  • Other duties as assigned to meet the organizational goals

MINIMUM QUALIFICATIONS

  • At least two years of applicable college experience and/or two years of administrative work experience

  • Excellent verbal and written communication

  • Strong attention to detail

  • Ability to work efficiently in loosely structured work environment

  • Must be a self-starter

  • Ability to work independently and cohesively in a team environment

  • Strong time management skills

  • Experience with project, schedule and communications management

  • Proficiency with Microsoft and Google suites, and internet navigation and applications

  • Ability to ensure professionalism, integrity, consistency and accuracy in information management and communications

  • Ability to multitask and prioritize appropriately

  • Valid California driver’s license

  • Strong personal ethics and alignment with Square Root Academy values

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